Security Vetting Portal

GSA provides a configurable security vetting portal solution that supports structured, efficient, and defensible screening workflows across employment, security, regulatory, and compliance led environments. Our vetting Platform helps organisations manage candidate screening from initiation through to completion with greater visibility, consistency, and control.

Designed to support services such as BPSS screening, BS7858 vetting, criminal record checks, financial checks, and wider employment screening, the Platform can be tailored to your operational model, service requirements, and governance framework. It improves candidate experience, reduces administrative burden, and provides employers with a clear audit trail across the full screening lifecycle.

Vetting Platform Functionality

Our vetting platform solution is designed to streamline the collection, management, and review of screening information. Functionality can include secure candidate onboarding, digital form completion, document upload, workflow tracking, status updates, review queues, reporting dashboards, and full case visibility for authorised users. The platform can support a wide range of checks, including:

Identity verification

Proof of Address

Supporting Right to work checks

Employment and Education history

Career Gaps

Criminal record check workflows

Financial probity screening

Adverse Social Media checks

BPSS style clearance and BS7858 vetting

Each Platform configuration is aligned to the screening requirements, approval stages, and operational controls relevant to your organisation.

Workflow, Notifications, and Escalation

The vetting platform is built to support structured workflow management from case creation through to final outcome. Screening journeys can be configured by check type, role category, business unit, or risk level, ensuring that each case follows the correct process and review path.

Notifications help candidates and internal teams stay informed at key stages, such as when action is required, documents are missing, checks have progressed, or cases are ready for review. Escalation rules can also be tailored to your requirements, allowing overdue tasks, exceptions, risk flags, or incomplete submissions to be directed to the right team or decision maker without delay.

Employer View and Case Management

The employer view provides a centralised dashboard for managing active and completed screening cases. Authorised users can:

Initiate pre-employment checks

Monitor progress and action inactivity

Review outstanding actions

Track turnaround times

Identify bottlenecks

Access case level detail in real time

Access completed reports securely

This employer view supports stronger operational oversight by bringing workflow status, document receipt, screening outcomes, and escalation activity into one place. Whether managing a small number of sensitive hires or a large scale recruitment programme, the platform helps employers maintain control, consistency, and reporting transparency.

Tailored to Your Requirements

Our vetting platform solution can be tailored to the specific checks, workflows, notifications, escalation routes, reporting requirements, and employer permissions that apply to your organisation. This includes tailoring for BPSS check online services, BS7858 screening, criminal record checks, financial checks, and wider pre employment screening programmes.

We work with employers to configure the Platform around their process rather than forcing them into a rigid model. This helps ensure the platform supports your service delivery, user roles, governance expectations, and candidate journey from the outset.

Security and GDPR

The platform is designed to support the secure handling of sensitive personal data throughout the vetting process. We apply appropriate technical and organisational measures to protect candidate information, control access, and support the confidentiality, integrity, and availability of screening records.

GSA operates in line with UK GDPR and data protection principles, including lawful processing, purpose limitation, data minimisation, retention control, and secure data handling. Our workflows are designed to support transparency, defensible processing, and accountable management of personal data across employment screening and vetting activities.

Frequently Asked Questions (FAQs)

What is a vetting platform?

A vetting platform is a secure online platform used to manage screening and vetting processes from start to finish. It helps organisations collect candidate information, manage workflows, track progress, review cases, and maintain an audit trail.

What functionality can a vetting platform include?

Vetting Platform functionality can include candidate onboarding, digital questionnaires, document upload, workflow automation, status tracking, notifications, reporting dashboards, review queues, audit history, and employer case management tools.

Can the platform support different types of checks?

Yes. Our vetting Platform can be configured to support BPSS screening, BS7858 vetting, criminal record checks, financial checks, right to work verification, employment history checks, qualification checks, and wider employment screening requirements.

How does the workflow operate?

The workflow can be configured around your screening process, with cases moving through defined stages from initiation and candidate submission through to review, escalation, and final outcome. This helps ensure the correct checks, approvals, and actions happen in the right order.

How do notifications work?

Notifications can be triggered at key points in the workflow, such as when candidate action is required, documents are missing, deadlines are approaching, or a case is ready for internal review. This improves responsiveness and reduces delays.

Can escalation rules be tailored?

Yes. Escalation rules can be tailored to your requirements so that overdue actions, missing information, risk flags, or exception cases are automatically highlighted and routed to the appropriate team or decision maker.

What is included in the employer view?

The employer view provides visibility of live and completed cases, workflow status, outstanding actions, supporting documents, screening outcomes, and reporting information. It is designed to help authorised users manage case progress and oversight in real time.

Can the platform be tailored to our requirements?

Yes. The Platform can be tailored to your checks, workflows, notifications, escalation paths, reporting needs, and access controls. This ensures the solution supports your operational processes and governance requirements.

Does the platform improve candidate experience?

Yes. A structured online process makes it easier for candidates to complete forms, upload documents, respond to requests, and understand what stage their screening has reached. This can improve completion rates and reduce avoidable delays.

Is there an audit trail?

Yes. The platform maintains a clear audit trail across the screening lifecycle, helping employers demonstrate consistency, governance, and defensible process control.